FAQ: Utility Billing and Payments Platform
During the COVID-19 outbreak, the town asks that customers pay water and sewer bills using a credit or debit card online or by calling 833-262-5902 toll-free 24 hours a day. To set up a new account, follow the instructions in the "new service accounts" section on the Water and Sewer Billing and Collections page of this website. For additional information on COVID-19-related temporary policy changes, see the water and sewer billing section of the Town Services Affected by COVID-19 page.
Below are answers to frequently asked questions about the town's in-house billing and payments platform. Click on a question to view the answer.
How do I set up recurring payments, bill pay or bank draft?
If you are a customer using recurring credit or debit card payments, using bank originated bill pay, or paying by bank draft, see below for the actions you need to take to ensure your water and sewer bills can be paid.
Recurring Credit or Debit Card
Enroll in the town’s billing system by visiting the town payments and donations website. You will need your account number and the amount you last paid for water or sewer charges. Please contact the town — by email preferably — for the amount last paid if you do not have your last bill. See the question “How do I reach customer service?”
For confirmation that your automated payment is in effect, look for “Paid by draft” on the bottom coupon of your bill. Automated payments will have the option to be charged on the 10th or 25th day of each month.
Bank Originated Bill Pay
Enter information in your bank’s bill pay feature by using the steps below. Note that implementing electronic payments from your bank can take up to 90 days, but your bank will issue a paper check for payment during this time.
- Log in to your bank’s online bill pay service and create a new payment template.
- Enter the following “remit to” address: Town of Hillsborough, PO Box 429, Hillsborough, NC 27278.
- Enter your account or customer number in the format shown on your bill.
Complete and return to the town an automated debit service form along with a voided check or letter from your bank listing the account holder's name and bank account and routing numbers.
- Obtain the form from your bill, from the Town Hall Annex (located at 105. E. Corbin St.), or from the Water and Sewer Billing and Collections page of this website.
- Ensure your new account number and the amount last paid are added to the form.
- Return the form by mail to PO Box 429, Hillsborough, NC 27278 or in person or deposit box at the Town Hall Annex.
- Pay by other methods until your bill states it is paid by draft.
How do I use the online features that are available for customers?
Visit the town payments and donations website to register. Account numbers are provided on bills. To confirm your registration on the website, you will need your account number and the amount you last paid for water or sewer charges. Please contact the town — by email preferably — for the amount to enter if you do not have your last paid bill. For contact information and the information to provide in the inquiry, see the question “How do I reach customer service?”
I'm having an issue with the online registration process. What do I do?
To confirm your registration, you will need both:
- Your account number
- The amount you last paid.
Your account number is on your bill. If the system does not accept the amount you enter, please contact the town for the amount. Due to the number of customers who must be helped, email is preferable. See the question “How do I reach customer service?”
When will my bill arrive, and what is my payment due date?
Your bill should continue to arrive via mail during the first week of the month. Your payment due date remains the 25th day of each month, with payment due the following business day if the due date falls on a weekend or holiday.
What is the town's service disconnection policy?
An additional $40 delinquency fee will be assessed and service will be disconnected if the previous month’s bill is not paid by the current month’s due date. In other words, disconnection will occur a month after payment has not been received. To be reconnected, the past due bill, all penalties, fees and the current bill must be paid in full.
What is the town’s policy on fees for electronic payments?
The Hillsborough Board of Commissioners has decided not to add any fees or surcharges to electronic payments of utility bills at this time. The board had considered charging fees to help offset some of the cost the town incurs from payment methods that include credit and debit card transactions. During the last fiscal year, these payment methods for water and sewer bills cost the town about $74,000 in fees. The board noted that automatic bank draft is a preferred, convenient payment method that generates no fees for customers and minimal fees for the town.
Can payments be made over the phone?
Yes. The toll-free number is 833-262-5902. Please do not use the customer service number for the Hillsborough Financial Services Department to make a payment by phone. Town staff cannot take credit card numbers over the phone.
What other payment methods are available?
See the Hillsborough Water and Sewer Billing and Collections page on this website for a listing of payment methods. A deposit box is located at the Town Hall Annex, 105 E. Corbin St. Cash should not be placed in the deposit box.
How do I reach customer service?
Send an email or call the Hillsborough Financial Services Department at 919-296-9450 between 9 a.m. and 5 p.m. Monday-Friday. Responses will be made within 24 hours of the next business day, and inquiries should include:
- Water/sewer service address
- Full name on the water/sewer account
- Water/sewer account number (from bill dated March 5 and thereafter)
- Contact information