Board of Commissioners Meeting Summary
Tuesday, Feb. 14, 2017
Updated Feb. 16 at 10:13 a.m.: This version includes information on N.C. American Water Works Association-Water Environment Association award presentations.
Updated Feb. 22 at 4:26 p.m.: This version corrects the number of on-street parking spaces to be removed from North Churton Street and clarifies the decision made regarding removal of one extra space.
The Hillsborough Board of Commissioners met Monday, Feb. 13, at the Town Barn, 101 E. Orange St. Following is a brief summary of noteworthy actions. It does not include all action taken at the meeting and should not be viewed as official minutes.
Ray Cox, chairman-elect of the N.C. American Water Works Association-Water Environment Association, attended the meeting to present the 2016 Outstanding Wastewater Collection Operator of the Year Award to Utility Maintenance Supervisor Al Robertson and the Small Wastewater Collection System of the Year Award to the Town of Hillsborough. Read the news release.
The Eno River Association presented its 2017 calendar to the board and expressed thanks for the work the board does for the Eno River and the town.
The board presented milestone awards for 5, 10, 15, 20 and 25 years of service with the town to 20 employees and a commissioner. Recipients included:
- Police Cpl. Keith Bradshaw, 5 years
- Police Cpl. Scott Chestnut, 5 years
- Utility Maintenance Technician II Tyrone Hodge, 5 years
- Utilities Analyst Julie Laws, 5 years
- Public Works Equipment Operator I Brian Tatum, 5 years
- Customer Service Representative Veronica Wright, 5 years
- Assistant Utilities Director Will Baker, 10 years
- Laboratory Technician and Water Plant Operator Steven Baker, 10 years
- Accounts Payable Clerk Donna Duncan, 10 years
- Public Works Crew Leader and Equipment Operator III Dustin Hill, 10 years,
- Accounting Technician Sarah Kimrey, 10 years
- Wastewater Treatment Plant Superintendent Jeff Mahagan, 10 years
- Utility Mechanic II Scott Smith, 10 years
- Public Works Supervisor Craig Tollison, 10 years
- Police Lt. Davis Trimmer, 10 years
- Public Space Manager Stephanie Trueblood, 10 years
- Public Information Officer Catherine Wright, 10 years
- Billing and Collection Supervisor Jenny Overman, 15 years
- Utility Maintenance Technician II Bryant Bailey, 20 years
- Planning Director and Assistant Town Manager Margaret Hauth, 25 years
- Commissioner Evelyn Lloyd, 25 years
Representatives of the Cornwallis Hills neighborhood made a presentation to the board regarding stormwater runoff concerns and requested an action plan from the town. The town manager noted that the public works director and stormwater and environmental services manager have identified the neighborhood as one of the top priority areas for stormwater work. Staff indicated that work was expected to begin in the spring with analysis of drainage and water quality issues in the neighborhood and identification of the areas the town is responsible for maintaining or correcting. The town may contract with an engineering firm to examine the entire neighborhood. The board asked the stormwater and environmental services manager to outline the prioritization of projects throughout town when he gives a formal presentation on the stormwater utility and fund in the spring.
The board received a presentation on its Fiscal Year 2016 audit and Comprehensive Annual Financial Report. The audit showed the town’s finances to be sound. During Fiscal Year 2016, the town collected $21.7 million in revenue, an increase of about $2.9 million from the previous fiscal year. This revenue increase occurred due to significant new residential development generating more property taxes, increased sewer rates and increased grant revenue. Funds from water and sewer services, which are managed separately from other town operating funds, made up almost half of the town’s revenue. The town spent $15.6 million, or about $1 million more than the previous fiscal year. The report is available on the town’s website.
The board also received a presentation on the town’s first popular annual financial report, which presents information from the Comprehensive Annual Financial Report in a more accessible form to citizens and businesses that may want to locate in the town. The report is available on the town’s website and in various public facilities throughout town. It also will be made available to participants in the upcoming Citizens Academy and to advisory boards.
A quarterly tourism and economic development update for October-December was presented to the board. The update included highlights of new businesses and events, such as the Historic Hillsborough Half Marathon in October that was voted best half marathon in the Triangle by Endurance Magazine. Also noted was the launch of a new tourism website in October, visithillsboroughnc.com, as well as work to improve the process for signage permits and a map of Riverwalk showing nearby businesses.
The board met a potential applicant for the Board of Adjustment and interviewed an applicant for the Cemetery Committee. The board also approved five appointments:
- Casey Collins was appointed to a term on the Tree Board expiring Jan. 31, 2020.
- Tim Logue was appointed to a term on the Tree Board expiring Jan. 31, 2020.
- Christopher Wehrman was reappointed to the Planning Board with a term expiring Jan. 31, 2020.
- Rachel Bowman was appointed to a term on the Cemetery Committee expiring Feb. 28, 2020.
- Tommy Stann was appointed to a restaurant representative seat on the Tourism Board expiring Feb. 13, 2019.
Condominium project modification
A request was received to modify a special use permit for the 515 North Churton condominium project to increase the building square footage by 1,541 square feet. This is more than the 10 percent increase that could be approved by town staff. The board approved an additional public hearing on the project to be conducted at its April meeting.
The board received a request to remove one on-street parking space on North Churton Street to allow for additional sidewalk space in front of 113 N. Churton St., the new location of the Wooden Nickel Pub. The board approved the request, citing safety issues due to a narrowed sidewalk. With the approval, the number of on-street parking spaces that are to be removed from the north 100 block of Churton Street during the Churton Street Access Improvements Project is raised from five spaces to six. An additional six spaces are planned to be removed from the south 100 block of Churton Street, for a total of 12 on-street spaces that will be removed during the project. The town, however, now has 13 additional parking spaces in the West King Street parking lot behind the downtown buildings; the spaces formerly were reserved for the now-closed Bank of America branch.
Tax penalties waiver request
A request was received for abatement of prepared food and beverage tax penalties from mobile food vendor Bun Buzzed that accumulated over four months at $2 per day. Bun Buzzed’s total penalties as of Jan. 9 were $484. The vendor did not file a monthly food and beverage tax report with the town as required despite no earnings during those months. The vendor has elected to give up its permit for a permanent location in the town, one of 10 such permits available from the town. The board voted to assess half the penalties with a payment deadline of 90 days.
A work session Feb. 27 is expected to include preparation discussion for the board’s annual budgetary planning retreat and discussion following the board’s joint meeting with the Orange County Board of Commissioners on Feb. 23. A developer also is expected to speak before the board regarding potential residential development north of U.S. 70.
A video of Hillsborough Town Manager Eric Peterson summarizing the meeting will be available on the town’s YouTube channel later this week.