Board of Commissioners Meeting Summary
The Hillsborough Board of Commissioners met Monday, Oct. 11. Following is a brief summary of noteworthy actions. It does not include all actions taken at the meeting and should not be viewed as official minutes. The meeting took place virtually with online conferencing software and is available for view on the town’s YouTube channel.
Mayor Jenn Weaver read a proclamation honoring Indigenous Peoples' Day.
Elfin’s Pond Streets
The board received a request from the Elfin’s Pond neighborhood to expedite the process of accepting the neighborhood’s private streets as town streets and to start providing trash service. The developer built the neighborhood with private streets and private trash service. The Town of Hillsborough does not provide trash service on private streets.
The board recently established a policy whereby it would accept private streets that meet public street standards as town streets and expected three neighborhoods would like to proceed with this change: Harmony at Waterstone, Waterstone Terraces and Elfin’s Pond. Residents of the Waterstone Terraces initiated the discussion and are working toward street dedication and trash service.
The board agreed to start providing trash service in the Elfin’s Pond neighborhood within 60 days. A hold-harmless agreement needs to be in place before trash services begin because the process of testing the roads is expected to take longer. The neighborhood’s homeowners association is responsible for paying for core samples of the streets to show that the streets were built to the standards needed to be public roads. The expedited commencement of trash services will be offered to the Waterstone Terraces, too, as they are also working through the steps.
Affordable housing and greenway locations
The board voted to approve amendments to the Collins Ridge Master Plan to reflect a change in the location of affordable housing and a greenway. The affordable housing will be built on land provided by the developer at no cost to CASA, a non-profit organization that provides stable, affordable housing by developing and managing rental communities.
In-person meeting discussion
The board informally agreed to hold meetings virtually for another month.
The board approved the Special Event Permit for the Hillsborough Holiday Parade with the condition that there be extra messaging encouraging COVID-19 safety measures. The parade is scheduled for 4 p.m. Dec. 5.
Historic District Design Standards
The board expressed appreciation for the work of the Historic District Commission on updating the standards. Mayor Jenn Weaver made comments encouraging the commission to take an active role in addressing the climate change crisis by being more flexible on the addition of solar panels and to contribute to socioeconomic diversity by thinking of ways to make new construction or renovations less costly. The board unanimously endorsed the updated standards and encouraged the commission to continue to consider the town’s clean energy goals and the U.S. Department of the Interior’s standards for incorporating energy-producing and energy-saving technologies in a designated local historic district.
Upcoming work session
The work session on Oct. 25 includes the following items:
- Enforcement options for the non-discrimination ordinance
- House America initiative
- New e-mail signatures for the mayor and commissioners